Service / Multifamily & Apartments

Multifamily property management in Kansas City, run like a business.

From a side-by-side duplex to a medium-sized apartment building, our multifamily property management keeps units leased, shared spaces in shape and the numbers clean — run by a team that buys and operates rental housing in the metro, too.

Get a free rental analysis Call 913-229-9040

Duplexes to mid-size buildings17-site vacancy marketingProperty-level reporting

Rental sites each vacancy reaches

2× yearly

Building inspections, included

Transaction fees on rent payments

24/7

Live emergency contact for residents

01 / Built for buildings

Multifamily property management for more than one front door.

A fourplex isn’t four single-family homes. Units share a roof, walls, utilities and sometimes a laundry room — and one vacancy or one unresolved complaint affects everyone else in the building.

We manage duplexes, triplexes and fourplexes along with small and medium-sized apartment buildings across Greater Kansas City. Our team also acquires properties to add housing units to the market, so we look at your building the way an investor does: occupancy, turnover cost, operating expenses and long-term condition.

Duplexes & side-by-sides
Triplexes & fourplexes
Small apartment buildings
Medium-sized apartment buildings

Red brick multifamily apartment building with balconies in the Kansas City area

Duplex to mid-size apartments

17Rental sites every vacant unit is syndicated to

02 / What’s included

Six systems that keep a building performing.

Multifamily management is repetition done well — the same steps, every unit, every time. Here’s what runs underneath your monthly statement.

Unit turnover systems

Move-out inspection, cleaning and maintenance coordination, an itemized report and the deposit disposition — run the same way for every unit that turns.

Vacancy marketing

DSLR photos and syndication to 17 sites, including Zillow, Trulia, HotPads, Craigslist and the Heartland MLS, plus self-guided tours of vacant units.

Rental marketing

One standard, every unit

Every adult applicant is screened against the same written criteria — including gross income of at least three times the rent — with adverse-action documentation when someone is declined.

Tenant screening

Common areas & systems

Roof, HVAC, foundation, windows, wood rot and other structures inspected twice a year, with quarterly exterior photos of the property.

Property inspections

Vendor pricing at scale

Long-term vendor relationships deliver below-market repair costs, the savings go to you, and a licensed general contractor on our team scopes the bigger work.

Maintenance & repairs

Property-level reporting

A monthly income and expense summary for the property, every invoice in your owner portal and year-end 1099s, backed by an on-staff business accountant.

Financial reporting

Clean, empty apartment unit with hardwood floors ready for its next resident after a turnover

03 / Turnover

Vacant units are where returns leak.

In a building with several units, turnovers aren’t occasional — they’re a recurring operation. We run each one through the same documented process, so the result doesn’t depend on who happens to be working that week, and every vacancy goes back to market with full marketing behind it.

Move-out inspection & itemized reportEvery unit
Security-deposit dispositionDocumented
Cleaning & maintenance coordinationBelow-market vendors
DSLR photos & 17-site syndicationEvery vacancy
Tours on the applicant’s scheduleSelf-guided

See our make-ready checklist

04 / Taking over a building

Switching managers without the chaos.

Many buildings change managers with residents in place. Here’s how we move an occupied property onto our systems.

Step / 01

Rent analysis & proposal

We compare your current rents with the market using local knowledge, analytics tools and historical data, then put every fee in writing.

Step / 02

Records handoff

Existing leases, deposit records and resident contacts move into our integrated software and your owner portal.

Step / 03

Resident onboarding

Residents get portal access for free online ACH, cash payments at CVS, 7-Eleven and Casey’s, and maintenance requests with photos.

Step / 04

Steady operations

Semi-annual inspections, systematic turnovers, monthly statements and lease renewals with no renewal fee.

05 / Owner guide

Small multifamily vs. apartment buildings

A duplex or fourplex behaves a lot like a single-family rental: one roof, a handful of residents and an owner who often wants to stay close to decisions. A medium-sized apartment building runs more like a small business, with more frequent turnovers, more shared space and more vendor traffic. Our systems are the same at both sizes — written screening criteria, time-stamped work orders, documented turnovers and monthly statements — and you set the level of involvement that fits the property.

Common areas and shared systems

Hallways, stairwells, laundry rooms, parking areas, exterior lighting, shared roofs and mechanicals belong to no single resident — which is exactly why they slide in poorly run buildings. Under full management they’re part of the property we look after:

Semi-annual inspections of the roof, HVAC, foundation, windows, wood rot and other structures, at no extra cost.
Quarterly exterior photos so you can see the building and grounds without a site visit.
Vendor coordination for shared-space repairs, with every invoice posted to your portal.
Contractor-level scoping from the licensed general contractor on our team before larger work begins.

Residents report common-area problems the same way they report in-unit issues — through the portal, with photos and a priority level — and after-hours emergencies reach a live person around the clock.

Utilities: who pays, and how

Utility setup has a real effect on multifamily returns, and there’s no single right answer. Common approaches include:

Separately metered units, where residents carry utilities in their own names.
Owner-paid utilities, simpler for residents and reflected in the rent.
Flat monthly utility charges added to rent.
Ratio utility billing (RUBS), which divides a master-metered bill among units by a formula such as occupants or square footage.

Whichever model you use, it has to be disclosed in every lease, applied consistently and allowed under state law and local rules. Bring your current setup to the proposal conversation and we’ll talk through the trade-offs.

Vendor pricing at multifamily scale

Multifamily maintenance is volume work: the same faucet, the same water heater, the same paint color, unit after unit. Our long-term vendor relationships yield below-market repair costs, and those savings are passed to you. We don’t add a fee to coordinate resident-requested repairs, and with a licensed general contractor on the team, larger projects are scoped by someone who reads a bid line by line. More on our maintenance and repairs process.

Kansas or Missouri? Know your building’s rules

Kansas City, Kansas and Kansas City, Missouri share a name and a skyline, but not a landlord-tenant code. Security deposits, notices and the eviction process differ by state, and some cities add rental rules of their own. We’re licensed in both states and prepare leases and notices for the state your building is in. Our Kansas vs. Missouri landlord-tenant guide covers the differences in depth.

06 / Questions

Multifamily owners ask us.

Talk through your building with us at 913-229-9040 or send a message.

What types of multifamily properties do you manage?

Duplexes, triplexes, fourplexes and small to medium-sized apartment buildings, on both the Kansas and Missouri sides of Greater Kansas City. We also manage single-family homes, so mixed portfolios can sit with one team.

How do you market vacant units?

Each vacancy is priced with local market knowledge, analytics tools and historical data, photographed with a DSLR and syndicated to 17 rental sites, including Zillow, Trulia, Yahoo, Craigslist, HotPads and the Heartland MLS. Vacant units can be toured on a self-guided basis, on the applicant’s schedule.

How are turnovers handled in a multi-unit building?

Every unit follows the same process: move-out inspection, cleaning and maintenance coordination, an itemized report and the security-deposit disposition, then marketing. A turnover fee applies when a new resident must be placed, and it covers that work.

Can you help with utility billing such as RUBS?

We can talk through the options with you — separate meters, owner-paid utilities, flat charges or a ratio billing system — and what your leases need to say. Whatever you choose must be disclosed to residents and applied consistently.

How does reporting work for a building with several units?

You receive a monthly income and expense summary for the property, rent deposited directly to your account and a year-end 1099. Leases, inspections, move-in and move-out reports and maintenance invoices are stored in your owner portal and available any time.

Do you charge fees on rent payments or lease renewals?

No. There are no transaction fees for making or receiving payments, no fee to renew a lease and no added fee to coordinate resident-requested repairs. See pricing for how the listing fee and monthly percentage work.

Does Stalwart invest in multifamily property too?

Yes. Alongside property management, our team acquires properties to add housing units to the Kansas City market. That gives us an owner’s view of what vacancies, repairs and operating costs mean for a building’s returns.

07 / Related services

The tools behind a full building.

Multifamily management is part of our residential property management service. Building a portfolio? See investor management.

01 / Service